UK-Belfast: software package and information systems

on 04/08/2011 · No Comments">No Comments · in Tenders

2011/S 148-246696

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S)

Department of Finance and Personnel Northern Ireland
303 Airport Road West
Attn: Tony Harvey
BT3 9ED Belfast
UNITED KINGDOM
Tel. +44 2890816412
E-mail: Tony.harvey@dfpni.gov.uk

Internet address(es)

General address of the contracting authority https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained at: As in above-mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

Ministry or any other national or federal authority, including their regional or local sub-divisions
General public services
The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION

II.1.1)Title attributed to the contract by the contracting authority

LPS Northern Ireland Inspire portal.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category: No 7
Main place of performance Belfast.
NUTS code UKN

II.1.3)The notice involves

A public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Land & Property Services (LPS) on behalf of Northern Ireland Assembly requires the capability to meet the demands of the EU INSPIRE (Infrastructure for Spatial Information in Europe) Directive (2007/2/EC). The solution also aims to provide a means of accessing and sharing spatial data in Northern Ireland not just those datasets that fall within Inspire. This will involve the design and implementation of a web-based geo-portal for spatial data. The portal must provide Inspire compliant discovery, view and download services enabling an integrated means of accessing Northern Ireland’s spatial datasets and services. The portal must enable larger more capable data providers to link their data to the portal via web services. The portal must also meet the needs of data providers with no web services, with the facility to have their data stored and published.
The portal must meet all the demands of the Inspire technical specification and guidance documents and must as a minimum comply with the performance criteria specified in the INSPIRE network regulation. The portal will also need to interface with the UK INSPIRE portal registry system to allow Northern Ireland data to be discovered and viewed through this interface.
The contract will be for an initial 5 year period with 3 optional extension periods of 1 year each.
The maximum available budget for the initial five year period of this project will be five hundred thousand pounds (500 000 GBP). However, service providers should note that this is a maximum figure and should price their bids accordingly if they wish to gain a competitive advantage. Any bids above this amount for the initial five year period will not be considered.
Further information can be downloaded in the operational requirement document. This document along with all necessary tender documentation can be downloaded from:
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

II.1.6)Common procurement vocabulary (CPV)

48000000, 72500000, 72200000, 30210000, 30230000, 48610000, 48320000, 48220000

II.1.7)Contract covered by the Government Procurement Agreement (GPA)

Yes

II.1.8)Division into lots

II.1.9)Variants will be accepted

II.2)QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)Total quantity or scope

System must be installed, fully functioned & tested in line with timeframe specified by INSPIRE regulations.
The contract will be for an initial 5 year period with 3 optional extension period of 1 year each.
The maximum available budget for the initial five year period of this project will be five hundred thousand pounds (500 000 GBP). However, service providers should note that this is a maximum figure and should price their bids accordingly if they wish to gain a competitive advantage. Any bids above this amount for the initial five year period will not be considered.
Further information can be downloaded in the operational requirement document. This document along with all necessary tender documentation can be downloaded from:
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Excluding VAT 750 000 GBP

II.2.2)Options

Yes
description of these options: Initial contract duration is 5 years with 3 options to extend if both parties agree for 1 year each.
Number of possible renewals 3

II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

Duration in months: 96 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required

The authority’s requirements are outlined in tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

The authority’s requirements are outlined in tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded

The authority’s requirements are outlined in tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.4)Other particular conditions to which the performance of the contract is subject

Yes
The authority’s requirements are outlined in tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2)CONDITIONS FOR PARTICIPATION

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: As outlined in Tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.2)Economic and financial capacity

Minimum level(s) of standards possibly required As outlined in Tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.3)Technical capacity

Information and formalities necessary for evaluating if requirements are met:
As outlined in Tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required
As outlined in Tender documants which can be downloaded from the following location;
https://e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.4)Reserved contracts

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)AWARD CRITERIA

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used

IV.3)ADMINISTRATIVE INFORMATION

IV.3.1)File reference number attributed by the contracting authority

5379

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents 13.9.2011 – 14:59
Payable documents No

IV.3.4)Time-limit for receipt of tenders or requests to participate

13.9.2011 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in days 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 13.9.2011 – 15:00

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT

VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

VI.3)ADDITIONAL INFORMATION

Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register

— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the “PQQs / ITTs open to all suppliers” link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “express interest” button at the top of the page,
— This will move the PQQ /ITT into your “my PQQs/ my ITTs” page. (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT details” box.
3. Responding to the tender
— Click “my response” under “PQQ/ ITT details”, you can choose to “create response” or to “decline to respond” (please give a reason if declining),
— You can now use the “messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the “submit response” button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures

See section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts.
Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)DATE OF DISPATCH OF THIS NOTICE:2.8.2011