UK-London: supporting services for the government

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2011/S 138-229662

CONTRACT NOTICE

Services

SECTION I: CONTRACTING AUTHORITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S)

Department for Transport (DfT)
Major Projects and London, Commercial and Technical Services, 4/21 Great Minster House, 33 Horseferry Road
Contact: Major Projects and London
Attn: Mr Andrew Rowland
SW1P 4DR London
UNITED KINGDOM
Tel. +44 2079442847
E-mail: nonrailprojects@dft.gsi.gov.uk
Fax +44 2079442177

Internet address(es)

General address of the contracting authority www.dft.gov.uk

Address of the buyer profile www.dft.gov.uk

Further information can be obtained at: Department for Transport (DfT)
Government Shared Services (Swansea), 4/23 Great Minster House, 33 Horseferry Road
Contact: (Technical Contact)
Attn: Mr Graham Stockbridge
SW1P 4DR London
UNITED KINGDOM
Tel. +44 2079446100
E-mail: governmentsharedservicesswansea@dft.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained at: As in above-mentioned contact point(s)

Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)

I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

Other Transport
Other Government department
The contracting authority is purchasing on behalf of other contracting authorities Yes

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION

II.1.1)Title attributed to the contract by the contracting authority

Department for Transport – HR, finance, payroll and procurement government shared services (Swansea).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category: No 27
NUTS code UK

II.1.3)The notice involves

The establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement: Duration in year(s): 10
Justification for a framework agreement, the duration of which exceeds four years: This single supplier agreement (“the agreement”) will enable the provision of the specified services to all UK government departments, executive agencies, non-ministerial departments, non-ministerial departmental bodies and other arms length bodies. The agreement is capable of being characterised as a “framework agreement” for the purposes of Directive 2004/18/EC and the Public Contracts Regulations 2006. The proposed length of the agreement is up to 10 years with options for termination after 4 or more years. This is to allow time for the establishment of a shared services centre in the private sector to provide shared services to central UK Government. This will require significant capital investment including in migrations of central UK government organisations to shared services and potentially in the maintenance and development of the technology platform.
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT
Range: between 150 000 000 and 750 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Supporting services for the government. General personnel services for the government. Business services: law, marketing, consulting, recruitment, printing and security. Payroll management services. Human resources management consultancy services. Office-support services. IT services: consulting, software development, Internet and support. Financial consultancy, financial transaction processing and clearing-house services. System and support services. Data services. Data-processing services. Computer-related management services. Document management services. Administration services. Accounting, auditing and fiscal services. Recruitment services. Personnel services except placement and supply services. Miscellaneous business-related services. Procurement consultancy services. The provision by the successful tenderer of HR, finance, payroll and procurement, and potentially other, shared services to UK central Government. The shared services arrangement created under this procurement is expected to establish the first of a small number of providers, operating independently of a specific Government Department, to provide similar shared services to UK central Government. The agreement will enable the provision of the specified services to all UK Government Departments, Executive Agencies, Non-Ministerial Departments, Non-Ministerial Departmental Bodies and other Arms Length Bodies, including but not limited to those defined in V1.3) below and any future successors to those organisations. For the avoidance of doubt there is no guarantee that any of the organisations identified (except the Department for Transport) will elect to procure services under the agreement. The organisations are identified for completeness – in order to provide legal certainty that they would be able to make use of the contract should they wish to do so. Contracts under the agreement will be for up to 10 years with options for earlier termination. The initial business will be for the provision of significant services to the central Department for Transport (DfT), and four of its executive agencies: the Driving Standards Agency; the Driver and Vehicle Licensing Agency; the Vehicle Certification Agency; and the Highways Agency. These services will be secured from the new provider under a contract to be placed immediately after the agreement is awarded. It is intended that this contract will also provide for the migration of, and future provision of services to, the Maritime and Coastguard Agency and the vehicle operator and services agency by 1.4.2013. Finance and procurement services for the Highways Agency are also expected to be secured from the provider from this date. It is intended that the successful tender would acquire the DfT Shared Service Centre (SSC) in Swansea (including accommodation and staff obligations and its assets). The SSC employs approximately 257 full and part time staff (as at 30.6.2011) and supports a current user service community of circa 15 000.

II.1.6)Common procurement vocabulary (CPV)

75130000, 75131100, 79000000, 79211110, 79414000, 79500000, 72000000, 66170000, 72250000, 72300000, 72310000, 72510000, 72512000, 75100000, 79200000, 79600000, 79630000, 79990000, 79418000

II.1.7)Contract covered by the Government Procurement Agreement (GPA)

Yes

II.1.8)Division into lots

II.1.9)Variants will be accepted

Yes

II.2)QUANTITY OR SCOPE OF THE CONTRACT

II.2.1)Total quantity or scope

Between 150 000 000 and 750 000 000 GBP.
Excluding VAT
Range between 150 000 000 and 750 000 000 GBP

II.2.2)Options

Yes
description of these options: Details will be set out in the invitation to participate in dialogue.
provisional timetable for recourse to these options: in months: (from the award of the contract)

II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION

Duration in months: 120 (from the award of the contract)

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)CONDITIONS RELATING TO THE CONTRACT

III.1.1)Deposits and guarantees required

A parent company guarantee and/or other guarantees of performance and financial standing may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them

Tenders are to be priced in Sterling and payment will only be made in Sterling.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded

DfT will also consider any reasonable proposals for the legal structure of bids, either by a single economic operator or by a group of economic operators but, in the case of a group, its preference is for bids by either (a) a consortium of one or more subcontractors led by a prime contractor or (b) a consortium comprising a special purpose vehicle established by members of the group and backed by parent company guarantee(s) from its principal shareholder(s).

III.1.4)Other particular conditions to which the performance of the contract is subject

III.2)CONDITIONS FOR PARTICIPATION

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: Potential tenderers should provide a completed pre-qualification questionnaire (PQQ) in accordance with section Vl.3) below.

III.2.2)Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met: Potential tenderers should provide a completed PQQ in accordance with section Vl.3) below.
Minimum level(s) of standards possibly required Please see the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if requirements are met:
Potential tenderers should provide a completed PQQ in accordance with section.
Minimum level(s) of standards possibly required
Please see the PQQ.

III.2.4)Reserved contracts

III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS

III.3.1)Execution of the service is reserved to a particular profession

III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE

IV.1.1)Type of procedure

Competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 maximum number 20
Objective criteria for choosing the limited number of candidates: Please see the PQQ and accompanying evaluation criteria.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated Yes

IV.2)AWARD CRITERIA

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)An electronic auction will be used

IV.3)ADMINISTRATIVE INFORMATION

IV.3.1)File reference number attributed by the contracting authority

NRP10033

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in OJ: 2011/S 51-083718 of 9.3.2011

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents 11.8.2011 – 12:00
Payable documents No

IV.3.4)Time-limit for receipt of tenders or requests to participate

17.8.2011 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.9.2011

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)THIS IS A RECURRENT PROCUREMENT

VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS

VI.3)ADDITIONAL INFORMATION

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. Any queries about this advert should be emailed to the contact address for further information at I.1). Please note: potential tenderers are required to complete a PQQ to confirm their request to participate. Copies of the PQQ may be obtained by sending an email to nonrailprojects@dft.gsi.gov.uk. 2 hard copies and one electronic copy on CD of the completed PQQ must be returned to the contact address at I.1) by the deadline given at IV.3.4).

DfT expressly reserves the rights:
(1) not to award any contract as a result of the procurement process commenced by publication of this notice;
(2) to make whatever changes it may see fit to the content and structure of the tendering competition; and
(3) in no circumstances will DfT be liable for any costs incurred by the candidates in responding to this OJEU or tendering.
The PQQ, PQQ evaluation criteria and supporting background documents are available. Potential tenderers wishing to receive these documents should please email their request to nonrailprojects@dft.gsi.gov.uk. Further details will be available in the data room which will be opened after pre qualification when the invitation to participate in dialogue is issued.

DfT expects to invite up to 20 potential operators to participate in competitive dialogue, selected in accordance with the method set out in the PQQ. Potential tenderers will then be invited to submit outline solutions, which will be evaluated to reduce the number of participants in the dialogue to a minimum of 3 and a maximum of 5.
All central UK government organisations will be able to place contracts under the agreement including UK government departments, executive agencies, non-ministerial departments, non-ministerial departmental bodies and other arms length bodies. This includes but is not limited to those organisations and any future successors to those organisations listed on the civil service website at:
http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/Departments-NDPBs.aspx

http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-toF.aspx http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/G-to-L.aspx http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/M-to-R.aspx and

http://www.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/S-to-Z.aspx

GO Reference: GO-2011718-PRO-2497893.

VI.4)PROCEDURES FOR APPEAL

VI.4.1)Body responsible for appeal procedures

Department for Transport, Commerical & Technical Services
Mrs Kate Mingay, Director of Commerical & Technical Services, Department for Transport, Commerical & Technical Services, 4/05 Great Minster House, 33 Horseferry Road
SW19 4DR London
UNITED KINGDOM
E-mail: Kate.Mingay@dft.gsi.gov.uk
Tel. +44 2079446840

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Department for Transport will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. In the first instance such additional information should be requested from the address provided in part I.1. Following that if the parties still cannot resolve the matter then it should be escalated to the director, commercial and technical Services, Department for Transport, 4/5 Great Minster House, 33 Horseferry Road, London SW1P 4DR, UNITED KINGDOM. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)DATE OF DISPATCH OF THIS NOTICE:18.7.2011