• Bill Hughes said:
Our current Document Control System is currently built on SharePoint 3.0, but this is coming to the end of its shelflife and, following restructure, we are looking to upgrade and expand it. We are aware of several options, (some of which are quite costly what with all of us facing austerity measures!), we are looking for a solution that would have a minimal impact on our budget, but will be robust and user friendly as possible.
To this end, please could I ask other LA’s and/or PSF members what (if anything) they are using as a Document Control System.
• Nic Windley said:
I saw your post and thought I’d reply.
As a consultant I’ve been working with a company in the document control field.
You spoke about cost and I was wondering what other issues or pressures you are being faced with.
The reason I ask is that many organisation are now making use of “cloud computing” services or have people with mobile devices taking away documents and traditional systems cannot cope with this fragmented platform structure.
Also traditional systems have no way of enforcing any kind of file location or naming policies so ensuring files are easily found and kept in the correct location / structure is also very difficult.
As you’re using sharepoint 3 I’m guessing that your document control may be fairly simple but I thought I would ask in case there is a good fit.
• Stephen Dale said :
have you considered open source options? The Knowledge Hub (being rolled out by local government group) is all open source. It uses Liferay (http://www.liferay.com/) to provide document management/control. Seems to me you could either wait for Knowledge Hub to be rolled out to your council (but any additional functional requirement over an above KHub would need to be paid for), or deploy your own instance of Liferay, or I can get the developers of KHub (PFIKS) to talk to you on specifics and maybe give you a quote. PFIKS are distributors for Liferay.
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